Let Us Save You Some Time By Sharing Why We Prioritize Defining Roles and Responsibilities
Which is more important in promoting collaboration: a clearly defined approach to achieving the goal, or clearly specified roles for individual team members? The common belief is that it’s essential to define the approach carefully, while leaving the roles of individuals within the team open and flexible, which will encourage people to share ideas and contribute in multiple ways.
In fact, the opposite is true!
Here are the benefits seen in collaborative teams when the roles of each team member are clearly defined and understood:
- Each team member knows what they contribute to the project by using their individual skillset. When you clearly define roles and responsibilities, especially formal roles, everyone gains an understanding of what is expected of them in the group. They know how to operate, what they are expected to do and how to achieve the group’s objectives.
- When time is short, smaller elements in a project can start to fall on the sidelines. This is especially true if no one knows exactly who is responsible for carrying out these tasks. The less desirable tasks are often left undone because no one wants to do them. In contrast, when people understand their job responsibilities, nothing is left out of the process.
- People work better together when they understand their roles. There are fewer positional struggles, fewer misunderstandings, a willingness to contribute and greater overall creativity when everyone understands their responsibility within the team.
- Less energy is wasted. Whenever there is a lack of clarity, people waste energy on things that don’t matter. They debate about things that are not as important, fail to focus on things that are and miss opportunities. Define roles and responsibilities, and much of this energy becomes available for other purposes which is always the ideal scenario to respect those project deadlines.
Summed up, defining roles and responsibilities not only helps to find the right person for the job, but also improves an employees experience and job satisfaction. Ultimately, this promotes the efficiency and productivity of your organisation.