The workforce is finding new ways to adapt itself to a digital workplace. A growing number of companies are operating with remote teams and access to business information and flexible processes is a central element as operations shift in a digital space.
Dematerialization, switching paper documents to a digital format, is becoming more and more commonplace and the importance to implement an ECM (Electronic Content Management) solution to store and modify them becomes necessary.
Implementing ECM allows for storage, classification and archiving of documents in the same software. An ECM project therefore improves document research, management and tracking of documents throughout their life cycle, as well as the productivity of the company’s employees.
At e6 we have adopted ECM and believe that increasing productivity with ECM comes down to four key points:
1. Stop the Search
Ever notice how the simplest task can quickly become the most time-consuming? Especially when you’re searching through paper-based storage systems. Productivity improves drastically with a search and retrieval electronic document management solution. The time efficiency will quickly become that it’s faster and easier to access information from an organized, integrated ECM system. Metadata will be your best friend that never makes you wait to find the information that you need.
2. Workflow Transparency
Enterprise content management allows you or leadership to see where the workflow is slowing down. By identifying these bottlenecks in the system, it becomes easier to address them. Boosting productivity with enterprise content management is as simple as seeing where people are struggling and giving them the support they need to find different solutions. Workflow transparency helps your managers manage better.
3. Permanent access to information
It’s rare that all employees in an office are in the same place at the same time. Some companies have employees who travel to work at client sites, attend conferences and others work from home. Productivity on the go with ECM means the same information can be viewed from a computer, tablet or even a smartphone. This solution will allow employees spread across offices and remote locations to access these documents.
4. Secure document sharing
By storing your documents on a remote server, physical disasters that could destroy paper documents are greatly mitigated. Unlike paper documents, digital documents can be easily encrypted. Encryption provides an additional layer of protection. If an unauthorized intruder accesses a document containing sensitive information, encryption ensures that the intruder cannot read or interpret the data. This is an important step toward a comprehensive approach to cyber security. Secure remote access and automatic backups are additional benefits that an ECM solution brings to your business.
e6, the digital partner of choice for your productivity!
